“A survey from the executives of 300 companies ranked the security of company records as one of the top five critical issues facing business.”
NAID, the National Association for information Destruction Inc. found that not having some sort of policy for your records shows suspicion to clients. It can also negatively impact your business in the case of an audit. Let’s dive into the NAID sub committee’s business points to help keep your information secure at your place of work.
1. Every business has information that needs to stay secure and requires eventual destruction.
Whether you are hiding memos from competitors, keeping sales information private or filing away old employee documents, anyone involved in your business deserves their privacy. In fact, it’s the employee and customer’s legal right.
2. Stored records should be destroyed on schedule.
Your business should make a retention schedule based on the value documents bring to the business while meeting legal requirements.
Set guidelines for which types of documents need ongoing shredding and which need to be kept for legal periods of time. See the IRS help page on recordkeeping for more advice here.
And of course, Secure shredding is the best way to destroy the confidential documents you no longer need at your business to help risk management.